Risk-Free Town Halls: Broadcast-Quality for Your Corporate Communications.
Camera work, sound direction, and customized signal routing—all from a single source.
Management Webcast
A flexible studio setup that can be set up anywhere.
- Efficient, Lean Production
- Thanks to the green screen, the background can be digitally replaced. This way, the production always looks the same, no matter where you are.
- Two large teleprompters are available. The content displayed on each teleprompter can be selected freely.
- Also ideal for short-term assignments
- The same setup can also be used for other events, such as earnings calls or media interviews.
Hybrid event
Combine a live stream with an in-person event.
- Turn any room into your own studio
- In addition to streaming, we also take care of the live audio on site and the management of presentation slides in the room.
Film Production
Live streaming offers a variety of applications for films.
If you're short on time, have the Business Update pre-recorded as a video.
Present a new project as a video during the town hall meeting.
Or create different versions of the film from the recording of the stream.
You have full control over the content.
Request information now:
Raffael Greminger
Since town hall meetings are typically internal events, we do not have any public references for them.
The Same Experience for All Groups of Participants
A large global town hall involves various groups. We provide each one with the best possible experience.
Executives
The presentation and the virtual speakers are displayed on a separate screen. To ensure everything stays on schedule, you'll see a global timer.
Host
To ensure the host can lead the event smoothly, they are given access to the questions.
Virtual Speakers
You'll receive two specific signals: first, the camera feed from the room, and second, the presentation. We'll also use a timer to help manage the time.
Employees Live on Site
You can watch the presentations or listen to the guest speakers in the room.
Streaming Viewers
You'll get a high-quality video stream.
Benefits of Our Services
Zero-Error Tolerance for Protecting Your Reputation
Nothing is more annoying than a streaming session plagued by technical glitches—such as audio dropouts, connection interruptions, or blurry images. We use proven methods based on our many years of experience.
High quality production
We use modern equipment to ensure consistently high quality. Whether streaming or video recording, both are equally important.
Short-Term Adjustments
In a perfect world, of course, we would have the presentation ready well in advance. But we also understand your reality. Last-minute adjustments to the presentation are part of our normal workflow.
Small crew
Thanks to a small, highly specialized team, the production area is less hectic. This allows you to prepare with focus and peace of mind.
Time Management and Confidentiality
Their management has very busy schedules. We'll keep the final tests with them to an absolute minimum.
And thanks to a small team, there are also fewer external people involved in the room.
Everything from a single source
We provide technical support throughout the entire production process. Whether upstream or downstream, we can assist you with film productions.
Additional offers
We provide our clients with comprehensive support for their town hall productions. We regularly perform the following additional tasks:
Leverage Synergies
Record Statements
Our professional cameras are ideal for film production. They allow you to record videos for social media channels or the internet.
Prepared texts can be recorded quickly and efficiently with the teleprompter.
You can also use the same setup for earnings calls or webinars.
We bring together film and streaming productions under one roof.
Specific Town Halls
Standardize your internal communication. With defined processes, you can easily organize thematic or regional town hall meetings.
Typical questions
Which platforms can be used?
We have experience with various platforms. As a general rule, we recommend that you use services already available internally. This usually ensures the best data security.
- Microsoft Teams
- Google Meet and YouTube
- Vimeo
- Zoom
Streaming production process
Preparatory
- Identifying your needs and requirements
- Defining the framework conditions for production
- Preparation of the offer
- Order placement
- Joint detailed planning of the event
- Interfaces with the production site in terms of available resources
- Physical or virtual tour of the room
- Setting up the live event on the streaming platform
On the day of production
Depending on the streaming time, setup may take place the day before.
- Setting up the technology on site
- Testing the connection with the platform
- Video interviews with journalists
- Rehearsals with protagonists
- Streaming production
- Recording of video statements
After the event
- Preparing the recording
- Film editing of video statements for social media
- Debriefing and feedback session
- You will receive our invoice
One-time preparatory work per event type
For recurring events, many aspects can be worked out once and for all.
This saves a significant amount of time during preparation and setup.
- Defining the production process
- Elaborate graphic elements
- Technical clarifications with the desired platform
What can Smart Film Services GmbH produce in-house?
In-house capacities
As a film agency and streaming producer, we can produce the following using our own equipment. We also have several partner companies that have access to additional, extensive equipment.
Streaming
- 4 Blackmagicdesign video mixers
- 5 laptops for PowerPoint or streaming
Specials
- 4 powerful LED lamps
- Greenscreen 6x3m
Audio technology
- Live audio for up to 200 people
- 12 wireless headsets or lavalier microphones
- 5 wireless handheld microphones
- 6 wired desktop microphones
Camera technology
- 4 Sony Cinema Line cameras
- 4 Sony cameras with interchangeable lenses
- Remote control for cameras
What are hybrid events?
Hybrid events
In general, this refers to events in which people can participate live on site and virtually. There are various forms of hybrid events. These differ primarily in how viewers can interact in the stream and on site. It also depends on the platform used.
We explain how they work from the perspective of different roles.
Viewers in the stream
- Can follow the stream
- Cannot ask questions
- Can ask questions via text chat
- Can contribute directly via video image and audio
Spectators on site
- Can ask questions directly via microphone
- See the PowerPoint on a screen
- Listen to the speakers via loudspeaker
External speaker
- Can follow the event live incl. PowerPoint
- Sees other external speakers
- Hear the sound from the hall
Speaker on site
- Can see the external speakers and viewers on a separate screen at any time
- Questions from a text chat are played or read out to the person
What distinguishes Smart Film Services GmbH from others?
Why Smart Film Services GmbH
We can assist you with the full range of video production services. We have extensive expertise in the film and streaming industries.
Before the stream
- Film recordings for streaming
- Preparation of graphic animations
- Synchronization of existing videos for playback in the stream
Keep it simple
- Reliable technical solutions
- Easy to operate without much personnel effort
- Experience from film production for streaming and vice versa
After the stream
- Processing the recordings from the stream
- Subtitling
- Create language versions
Claims
- Efficient production methods
- High quality
- Clear and open communication
Internet connection and recommended data rate
Internet connection
The internet connection is almost the most important thing for reliable live streaming. A data rate of at least a constant 20Mbit/s in upload should be available.
We highly recommend a connection via network cable. We also use WLAN/Wifi. However, it can happen that there are dropouts in the transmission. Wifi in the 5GHz range is best.
And if there is nothing at the location, we have a special router with a mobile connection. We can also use this router as a backup. If, for example, the internet connection via cable fails, we automatically switch to the mobile network.
What is the quality of recordings?
Quality of recordings
We can record the streaming locally. Compared to recording in the cloud of the streaming service, the quality is many times higher. This means you can publish the event as a whole afterwards or edit individual elements. We are happy to support you with this. It is also possible to record all cameras and microphones individually. This allows even more extensive adjustments to be made in the edit.
Maximum quality of the director's shot: FullHD (1920×1080)
Maximum quality of the cameras: UHD/4K (3840×2160)