Planning of the event from a technical point of view with you
Virtual tour of the venue
Support in setting up streaming on the platform
Or provide the streaming link for the viewers
Laptop as image source
Use PowerPoint or other media in the livestream
Your device must have HDMI output
Smartphones can be integrated via Google Chromecast or Apple Airplay
The signal from the laptop can be duplicated to be shown also on TVs and projectors in the room.
Option 1: You have an account with the platform. You set up the event yourself. We are available for questions. The streaming is done with a laptop from you or us. E.g. via Microsoft Teams, Zoom, YouTube or similar.
Option 2: We provide a stream via our Vimeo or Youtube channel. Additional costs may apply.
A director/cameraman in personal union
Thanks to compact control room setup, the camera and video direction can be operated in parallel
Types: Lavalier, Hand, Tripod, Table, Headset
By radio or cable
Depending on the location, existing microphones can also be tapped from the hall
An additional audio mixer is required for more than two microphones or complex setups
Two hours total travel time planned for round trip including mobility costs
From our office by the fastest available means of transportation at the scheduled travel time of the outbound trip.
The journey can be made by public transport or electric car. Depending on the accessibility of the location and the required equipment.
You can expect the following visual design.
Camera 1, operated
This camera is operated and tracks the currently speaking person in close-up.
Camera 2, static
This camera shows an overview shot of the scene. Depending on the program sequence, the image section can be changed during the stream.
Show your presentation or movies with sound from your laptop directly in the livestream.
Camera 1 and presentation "Picture in Picture
The presentation and the speaker are faded in simultaneously. The layout is freely selectable. The director can dynamically decide when this image composition makes sense.
Flexibly combine presentations and speakers
You can show your presentation to the viewer without overlaying the speaker. The layout and background can be customized. Different layouts can be used within a streaming. For example, if several cameras are used.
Use animated belly bands and other graphic elements. We provide a flexible template for this or adopt your corporate design. Your logo can be permanently displayed as a station ID in the image.
Live sound reinforcement on site
We can also provide live sound for the audience on site. Make your event hybrid. We may also be able to use existing audio technology in the room. We need to clarify this individually.
As the production becomes more extensive and complex, our crew grows accordingly. For example, a camera operator, sound technician or streaming technician.
Most customers already have licenses for the streaming products they use, such as Microsoft Teams, Zoom or Google Meet. However, we can also provide licenses if required. E.g. for the Vimeo or Zoom platform.
Own landing page and live chat
We can create a ready-made landing page for you. This allows your viewers to ask questions via chat. Additional information can also be placed around the video player. E.g. sponsors, the program schedule.
Enhance your stream with a live chat. Viewers can conveniently and easily ask questions and interact with you. This offer provides the following benefits and features:
Private page with your livestream and chat
Layout and content customizable
Viewers do not need login for chat
You can simply enter their name
Moderation with extended rights
Password protected access to the site on request
Saving the chat log after the event for analysis
Own link to landing page: smartstreaming.ch/your_event
Runs on all devices
What's all in it?
Create landing page and link
You get your own login for moderation
Transmission of the chat log after
If desired: List of participants
This is what the landing page typically looks like to the viewer:
If you would like to try out this offer in advance, we can conduct a live test.
This solution has the advantage over other services such as YouTube that users do not need to have an account of the respective platform to participate in the chat.
To add speakers from around the world to the stream in high quality, I offer an easy way. The advantages are:
Instructors do not need to install software
It can be participated with any device
A significantly higher image quality compared to other platforms
Speakers can simultaneously watch the stream without time delay
Several participants can be connected
Speakers can also be shown to an audience on site
Internal chat for communication with the control room
Sharing PowerPoint from your own computer
Beforehand, a short test run is carried out with each speaker in order to achieve an optimal result.
This is the interface that an external speaker expects:
Typical questions about streaming productions
What are the differences between streaming and video conferencing?
This medium is comparable to a television broadcast. A video signal is sent to many viewers. Viewers can interact via text chat and similar methods. Typical platforms are Vimeo, YouTube or Microsoft Teams Live Events.
High resolution: FullHD (1920×1080 pixels)
High data rate: approx. 6Mbit/s
High video quality
Spectators cannot join in spontaneously via camera or microphone. But external speakers can.
There is typically a delay to the viewer of about 30s. This is due to buffering from the server and converting the stream to additional resolutions for slower internet connections.
All participants have the opportunity to interact via video camera and/or microphone. For example, for Q&A sessions or games. This is done via Zoom, Microsoft Teams or Google Meet.
All can participate via video and/or audio
There is no time delay between all participants
Good image quality for shared content such as presentations
Reduced resolution for camera images: maximum 1280×720 pixels, sometimes less
Data rate limited: approx. 1.5Mbit/s
Poorer video quality for video images of people
What can Smart Film Services GmbH produce in-house?
We can produce the following with our own equipment. We also have several partner companies that have additional extensive equipment at their disposal.
4 Blackmagicdesign video mixers
5 laptops for PowerPoint or streaming
4 powerful LED lamps
Live audio for up to 200 people
12 wireless headsets or lavalier microphones
5 wireless handheld microphones
6 wired desktop microphones
4 Sony Cinema Line cameras
4 Sony cameras with interchangeable lenses
Remote control for cameras
What are hybrid events?
In general, this refers to events in which people can participate live on site and virtually. There are various forms of hybrid events. These differ primarily in how viewers can interact in the stream and on site. It also depends on the platform used.
We explain how they work from the perspective of different roles.
Viewers in the stream
Can follow the stream
Cannot ask questions
Can ask questions via text chat
Can contribute directly via video image and audio
Spectators on site
Can ask questions directly via microphone
See the PowerPoint on a screen
Listen to the speakers via loudspeaker
Can follow the event live incl. PowerPoint
Sees other external speakers
Hear the sound from the hall
Speaker on site
Can see the external speakers and viewers on a separate screen at any time
Questions from a text chat are played or read out to the person
What kind of microphones can be used?
Depending on the requirements of the event, there are various options to choose from. For example, not all microphones can also be used for live sound reinforcement on site. We will be happy to select the right solution for you.
Lapel microphones / lavalier microphones
Table / stand microphone
We also have audio mixers and loudspeaker systems for live sound reinforcement on site.
And if things get bigger, we have partner companies on hand.
Sound technology available
You already have an audio system with a mixing console and a sound technician on site. We can tap the sound from this for streaming. We can define the audio interface with the sound engineer in advance.
What distinguishes Smart Film Services GmbH from others?
Why Smart Film Services GmbH
We can help you with the full range of moving image services.
Before the stream
Film recordings for streaming
Preparation of graphic animations
Synchronization of existing videos for playback in the stream
Keep it simple
Reliable technical solutions
Easy to operate without much personnel effort
Experience from film production for streaming and vice versa
After the stream
Processing the recordings from the stream
Create language versions
Efficient production methods
Clear and open communication
What media and devices can be integrated?
Laptop with PowerPoint or videos
You can show presentations and other media directly in the live stream from a laptop. To do this, your device must have an HDMI output. We can provide USB-C, VGA and Displayport adapters.
If you are using your laptop, you can reliably test all formatting beforehand. We should be able to use your device for set-up. So consider whether you can spare your laptop.
We have several Windows laptops especially for playing presentations and other media. We can provide these for a fee.
The image signal from the laptop can also be duplicated so that the presentation can be seen in the stream and on a projector/display in the room at the same time.
Smartphone or tablet
Image signals can also be tapped from a smartphone or tablet. However, we should test this in advance.
For example, a smartphone can stream the image signal via a Google Chrome Cast stick.
Internet connection and recommended data rate
The internet connection is almost the most important thing for reliable live streaming. A data rate of at least a constant 20Mbit/s in upload should be available.
We highly recommend a connection via network cable. We also use WLAN/Wifi. However, it can happen that there are dropouts in the transmission. Wifi in the 5GHz range is best.
And if there is nothing at the location, we have a special router with a mobile connection. We can also use this router as a backup. If, for example, the internet connection via cable fails, we automatically switch to the mobile network.
How long can streams be?
Duration of streams
Some platforms limit the duration of each stream to 24 hours.
We can easily broadcast entire conferences. Even in parallel on different streams. This means that different event rooms can also be covered.
Is additional lighting necessary?
Depending on the requirements and premises, we can provide enough light with modern and powerful LED lamps.
Our cameras are very sensitive to light. Therefore, the available light is usually sufficient.
However, if the existing light does not look good, we have the right solutions.
For a green screen, for example, a setup of four lamps is absolutely necessary.
What is the quality of recordings?
Quality of recordings
We can record the streaming locally. Compared to recording in the cloud of the streaming service, the quality is many times higher. This means you can publish the event as a whole afterwards or edit individual elements. We are happy to support you with this. It is also possible to record all cameras and microphones individually. This allows even more extensive adjustments to be made in the edit.
Maximum quality of the director's shot: FullHD (1920×1080)
Maximum quality of the cameras: UHD/4K (3840×2160)
The duration of a live broadcast is based on the agreed hours. Breaks are not included. If the stream lasts significantly longer, each hour or part thereof will be charged in full.
The offers refer to one event on one day at one location.
Set-up and rehearsals will take place on the day of the livestream. If this is not possible or if set-up the day before is desired, additional costs will be incurred at least for the additional travel time.
These offers only apply to direct end customers.
Should an agency be involved between us as the production company and the end customer, an individual offer will be made. From our experience, there is significantly more coordination effort in all production steps.